Friday, September 30, 2016

Microsoft Office Suite Now Available for Free to All Active Students, Faculty, and Staff

Create, collaborate, edit, and view files – even when you’re on the go. Office 365 is anywhere you need it to be: your PC or laptop, tablet or phone.

In keeping with our mission of developing academically and professionally successful leaders; St. Thomas University is proud to announce we've begun to offer the Microsoft Office Suite to active students for free through Office 365. The office suite will also be made available at no cost to Faculty and Staff members.

What is included with the Office Suite?
   Office 2016 for PC (Word, Excel, PowerPoint, Outlook, OneNote)
   Office 2016 for Mac (Word, Excel, PowerPoint, Outlook, OneNote)
   Office Mobile for iPhone
   Office Mobile for Android

How many machines/devices can I install Office on?
Each subscription license allows you to run Office 365 Pro Plus on up to 5 devices - Mac, PC, or mobile (iOS, Android, and Windows Phone).

Is this a full version Office and is it available for offline use?
Yes, this is the full Office suite on the PC, Mac, iPhone, and Android platform. All are available for offline use; however, users must connect to the Internet once every 30 days to verify they are still eligible for the program.

Do I need a login to use any of these applications with Office?
Yes, students will need to log in with their to activate their devices.

What happens when I'm no longer a student or graduate from STU?  What happens if I'm no longer employed by the University?
Only actively enrolled students and actively employed Faculty/Staff are eligible. To continue using Office, a license or subscription must be purchased directly from Microsoft. You can also uninstall Office and use a substitute of your choice.  The documents that you created will still accessible and can be read by software compatible with Microsoft Office.

Please note that you DO NOT need a product key.  You should activate your Office installation with your STU account ( and STU password.

Wednesday, July 27, 2016

ProctorU – Online Proctoring

St. Thomas University is pleased to offer its students the opportunity to take midterm and final exams (if needed) at home with online proctoring. Using a webcam and a reliable high-speed internet connection, students can take their exams anywhere. ProctorU is a 24/7 online proctoring service and is now available to the STU community.

For Students
If your instructor requests that you use the online proctoring service, you are required to schedule an appointment through ProctorU to do so. Your instructor will specify a time-frame for which you are able to schedule and take your exam.

ProctorU allows you to take exams from any location. The service connects you to a real person who you can see and hear. This person will walk you through the exam process and help you if you run into any problems. Click here for detailed information.

For Instructors
ProctorU is a 24/7 online proctoring service. Proctors connect with the test-taker via a web cam, monitor the test taker's computer screen in real time, and authenticate the test taker's identity using a multi-factor process to replicate the face-to-face proctoring experience over the internet. Setting up your exam is easy. Online workshops will be available for anyone who is interested in using the service for his/her online exam. Please check your email for the workshop invitation or just send an email to the to reserve a spot.

Helpful Links
STU ProctorU Portal:
Technical Requirements:
Questions about your equipment? After testing it yourself, contact Proctor U. 
Frequently Asked Questions:

Wednesday, July 20, 2016

Ellucian Recruit and CROA

The Office of Information Technology (OIT) at St. Thomas University would like to announce our upcoming initiatives to expand the existing Ellucian Colleague infrastructure with the addition of two major components:

1.  Ellucian Recruit

Recruit delivers key features that prospective students (traditional, graduate, certificate, etc.) expect on your web site, including: online inquiry form; campus visit scheduler; Student Concierge Portal with social media integration and personalized program information; fully configurable, integrated online application(s) for admission; web based event registration management and more. We expect this product to be deployed by the end of the Fall 2016.

2.  Ellucian Colleague Reporting and Operating Analytics (CROA)

Colleague Reporting and Operating Analytics is a higher education business intelligence module that delivers self-service access to pre-packaged analytic reports, ad hoc templates, and dashboards with more than 150 metrics that can be used out-of-the-box to help make better decisions and deliver more for less. We expect this product to be deployed by the end of Spring 2017 semester.

We will continue to update our community on these initiatives as project updates become available.

Monday, June 27, 2016

New Ember Login Procedure

Starting Friday, July 1st, 2016, at 10pm Eastern Daylight Time, the Office of Information Technology will be updating the login procedure for Ember.

When accessing Ember through MyBobcat (, you will no longer be required to log in to Ember separately. Once signed into MyBobcat, you will automatically be signed into Ember by simply clicking the link. For all faculty and students, we are highly recommending that you log into My Bobcat first and click the Ember link.

If accessing Ember directly or through an Ember link (without logging in to My Bobcat first) please follow the steps below:


1. Enter your user name and click Submit:

2. Click on St. Thomas University:

3. Enter your username and password, and click Sign In.
If you have forgotten your Password, please click “Create/reset password” for further instructions.

Thursday, June 9, 2016

Ember Maintenance and Upgrade Window

On Friday, June 17th, from 2:00 AM to 4:00 AM EST, we will be performing maintenance and upgrades on the Ember Learning Management System. During this period, the system will be offline and unavailable for all users.
Once service is restored, you will notice an update to the Ember interface. The only thing changing is the location of some of the system options. As you can see below, items in the Global Navigation (the bar at the top of the Ember screen) are moving to the left side of the screen:
New UI.png

For more information, or to watch a video detailing the new look and feel for the Ember LMS, please see the New Ember User Interface article in our Knowledge base.
Should you have any questions, please contact our Help Desk at or by calling (305)628-6610.

Instructions for Using SharePoint Team Site

Many departments are using SharePoint Team Site to share and exchange files with other members of their department. New users should follow the instructions below to access and edit documents stored on Team Site.


For Team Site (SharePoint) documents use Internet Explorer for best results.

1.  Open and login with your STU username and password.

2.  Under Team Sites, click on your site's name.

3.  All folders you have permission to access within your site will appear on the left of the page.

4.  Under All Documents, open a folder then click on a document to open and view it.

5. If you have permissions to modify this document and need to edit it, click the drop down arrow at Edit Document then choose either Edit in Microsoft Word or Edit in Browser. The latter allows you to make quick changes to the document.

6. Any changes you make to the document are saved almost immediately so there is no need to use the Save button

Tuesday, June 7, 2016

Follett Discover is Available via Ember

The Office of Information Technology (OIT) would like to inform you that the Follett Discover is now available via Ember.  We invite you to take a look at the Follett Discover instructional video and encourage you to login and enter the textbooks information for your courses. 

Should you have any questions, please contact our Help Desk at or by calling (305)628-6610.